How CubeSync Streamlines Concrete Testing Operations
A custom operations platform that turns fragmented laboratory records into a structured, traceable workflow ready for ERP automation.
The operational challenge behind every concrete test
Concrete testing laboratories handle a dense flow of information every day. Job numbers, sample details, testing schedules, customer records, reports, and ERP entries must remain accurate and traceable from submission through processing.
When that information is spread across spreadsheets, paper forms, and repeated manual entry, a small mistake can travel through the entire workflow. A duplicated job number, missing field, or incorrect ERP entry can delay testing, affect reporting, and create more administrative work.
Web Wizards developed CubeSync around the laboratory's real operating process: centralise the records, catch preventable errors early, and hand clean data to the systems already in use.
Where manual workflows create risk
Repeated entryStaff re-enter the same details across forms, spreadsheets, and enterprise software, increasing both workload and error risk.
Duplicate recordsReused or resubmitted job numbers can create uncertainty about which record should move forward.
Missing contextDisconnected records make it harder to trace who submitted or changed information and when it happened.
Connectivity issuesAn unstable connection can lead users to submit a form again or leave a request incomplete.
Late discoveryFailed ERP entries may only surface after staff notice a missing record later in the process.
Limited visibilityManagement lacks one reliable view of daily volume, processing outcomes, and operational patterns.
One central platform for daily operations
CubeSync replaces disconnected intake records with a clear digital interface. Employees submit and manage job information in a consistent format, giving the organisation cleaner records and a central place to review submitted jobs and daily activity.
The goal was not simply to convert a paper form into a web form. CubeSync structures information for the next stage of the operation, so each record is easier for staff to review and ready for automation to process.
How the CubeSync workflow moves a record
- Submit: an employee enters the job and sample information through a standardised digital form.
- Validate: CubeSync checks required information, possible duplicate job numbers, and the device connection.
- Prepare: the record is checked and sanitised to reduce invalid values and formatting problems.
- Process: a robotic process automation bot reads the approved fields and enters them into the external ERP.
- Report: the outcome is recorded so staff can see which entries succeeded and which need attention.
Built around the existing ERP workflow
Replacing an established ERP is rarely practical. Teams may already depend on it for reporting, invoicing, compliance, and long-term record management.
CubeSync was therefore designed to work alongside the ERP rather than disrupt it. Submitted information is organised in a format a robotic process automation bot can read. The bot retrieves the required fields from CubeSync and enters them into the matching fields in the external system.
This creates a practical bridge between a modern data-entry experience and the enterprise software the organisation already trusts.
Safeguards built into the workflow
Duplicate checksPotentially repeated job numbers are flagged before submission, giving staff a chance to review the record.
Connectivity warningsUsers are alerted when the device is offline, reducing repeated submissions and incomplete requests.
Clear validationRequired fields and validation messages help users correct information while they still have the form in front of them.
Data sanitisationRecords can be cleaned before automation to reduce invalid input and formatting problems in the ERP.
Audit trailRelevant user activity and record updates remain traceable when the team needs to investigate a discrepancy.
Processing statusSuccessful and unsuccessful outcomes are made visible instead of disappearing inside an automated process.
A dedicated dashboard for automation
CubeSync includes a specialised dashboard for the RPA workflow. It presents the forms submitted that day, allowing the bot to focus on the records that require processing instead of searching through historical data or interpreting unrelated information.
Each record can be processed systematically and its result recorded as successful or unsuccessful. Staff can then identify exceptions quickly and resolve them before they become missing ERP records.
Clearer operational visibility
Daily workloadSee submission volume and the records currently moving through the workflow.
Processing resultsCompare successful ERP entries with records that require staff attention.
Job categoriesUnderstand which categories appear most frequently in daily operations.
Submission patternsReview how activity changes across different reporting periods.
Seasonal demandIdentify increases in operational activity that may affect team capacity.
Exception follow-upDirect staff towards records that need correction instead of manually checking every entry.
Designed for the people doing the work
CubeSync is not a generic software product. Its forms, procedures, job-numbering structure, dashboards, and ERP fields were designed around the organisation's actual workflow.
Staff do not have to reinvent the way they work. Instead, the platform adds structure at the points where manual handling creates friction. Loading indicators, connectivity warnings, and clear validation messages also tell users what is happening at each stage.
A stronger foundation for growth
A manual process that feels manageable at ten records per day can become unreliable at fifty or one hundred. Administrative effort rises, exceptions become harder to spot, and the cost of each error increases.
By centralising records, automating repetitive ERP entry, and improving reporting, CubeSync helps the organisation absorb more operational volume without growing manual administration at the same rate. Its modular foundation also leaves room for additional workflows as new requirements emerge.
The result
CubeSync shows how custom software can improve a critical business process without forcing an organisation to replace every system it already uses. A purpose-built web platform gives employees a clear way to create reliable records, while RPA carries that information into the established ERP workflow.
The result is a concrete testing operation that is more structured, traceable, and ready to scale.
Where is manual data entry slowing your operation down?
Web Wizards builds custom software, automation systems, and internal business platforms around the workflows organisations already use. Tell us where information gets repeated, delayed, or lost, and we'll help you map a more reliable process.